Posts Tagged ‘#webmail’

Deleted Email

Helpful Hints, Warnings | Posted by Dennis November 17th, 2011

Email is a whole different story when it comes to deleting.  First of all, it depends on HOW you do your email.  If you use WEBMAIL, you are looking at items that exist in THE CLOUD.  So somewhere out there, on a server, all your mail is stored.  Whether it’s Yahoo, Hotmail, or Gmail, someone else has control of your stuff.  Some of them have a way for you to save a local copy of email as EML, PDF or other formats.  This is a good thing to do if it’s important because  if you delete it from the cloud, and then remove it from the Deleted Items folder, you will probably NEVER get it back.  They don’t offer any kind of back up or retrieval services on the freebies.  MAYBE on a premium account, but these are expensive.  On the other hand, if you use a local email routine like Outlook or Windows Live Mail, your backup can help.  But you should be aware that Outlook and some others store all your stuff in one great big file (for Outlook it’s called a PST file).  So if something gets deleted from inside this file (and removed from Deleted Items), it’s difficult or impossible to restore.  Unlike a file deletion, there’s no bits left that show it existed AND the PST file still exists, without the content you lost.  This is why it’s CRITICAL to back up your PST file if you use Outlook.  Note that Microsoft has an add-on that will automatically back up your PST when you exit.  You can get it here.  NOTE:  Another Ball Dropped by E-how.  They claim you can find your deleted Outlook mail by looking in the Recycle bin!  This is just plain WRONG, and silly.  Shame on you guys!

Email Woes

Helpful Hints, Warnings | Posted by Dennis August 27th, 2011

The biggest problem I see with people’s email are because they NEVER CLEAN IT UP.  They let all their folders keep filling and filling until BLAP! they hit a wall.  For web mail it’s because there’s a limit to the amount they let you store.  For Outlook, it’s a problem with the program.  Depending on the version, Outlook will only allow 2 Gb of email to be stored…. more for the later versions  (Outlook express is worse, and just crashes).  Tips to manage your storage:  1) EMPTY THE TRASH! (deleted items)  2) Clear out as many sent items as possible (do you REALLY need 7 years’ worth?)  3)  Don’t leave everything in the IN BOX!  Create folders to stay organized, and move stuff out to those after you read them.  4) Auto-archive in Outlook can help automate cleanup, but there’s a catch.  If you turn on this feature, IT WON’T WORK UNTIL YOU TELL IT the setting you want for each folder.  So it defaults to not touch it.  This is good, but people don’t realize that each folder has an archive setting that you should set.  For example, I want my Tech Newsletter folder to get dumped if it’s 6 months or older.  But my login/registration folder I NEVER want touched.

Webmail vs Outlook

Helpful Hints, News | Posted by Dennis February 10th, 2011

Because of all the winter weather, a lot of people are stuck trying to work from home.  Many of you have Outlook at work, and are using webmail at home. But everyone needs to know that when you have outlook, it removes the mail from The Cloud so the only copies are on that PC.  So people that want to do web mail need to CLOSE OUTLOOK before they go home.  They also need to understand that this ONLY GIVES ACCESS TO NEW MAIL that comes in, not the stuff that’s already been downloaded to the PC.  For that you’d need something like Teamviewer (remote control of your work PC).