Posts Tagged ‘#size’

Email Woes

Helpful Hints, Warnings | Posted by Dennis August 27th, 2011

The biggest problem I see with people’s email are because they NEVER CLEAN IT UP.  They let all their folders keep filling and filling until BLAP! they hit a wall.  For web mail it’s because there’s a limit to the amount they let you store.  For Outlook, it’s a problem with the program.  Depending on the version, Outlook will only allow 2 Gb of email to be stored…. more for the later versions  (Outlook express is worse, and just crashes).  Tips to manage your storage:  1) EMPTY THE TRASH! (deleted items)  2) Clear out as many sent items as possible (do you REALLY need 7 years’ worth?)  3)  Don’t leave everything in the IN BOX!  Create folders to stay organized, and move stuff out to those after you read them.  4) Auto-archive in Outlook can help automate cleanup, but there’s a catch.  If you turn on this feature, IT WON’T WORK UNTIL YOU TELL IT the setting you want for each folder.  So it defaults to not touch it.  This is good, but people don’t realize that each folder has an archive setting that you should set.  For example, I want my Tech Newsletter folder to get dumped if it’s 6 months or older.  But my login/registration folder I NEVER want touched.