Posts Tagged ‘#organize’

Outlook Rules

Helpful Hints | Posted by Dennis March 8th, 2012

Keeping your email organized and sorted can be a real challenge.  One thing that can REALLY help is setting up Rules.  In Outlook these are automatic commands to do something with an email.  For example, I have all my Microsoft newsletters go straight to a folder named Microsoft.  That way I can go read them when I want, but don’t have to waste time on them when I’m busy.  Outlook can do thousands of varieties of this, but by far the most common is to Move to Folder from Recipient.  Office 2010 makes this a snap…just right click the email and choose Rules–> Always Move…  Keep in mind you need to have your designated folder set up BEFORE you do this.  Older versions of Outlook have a New Rule Wizard that steps you through the process.  In this case you must click the Hyperlink that says Folder and Recipient to set where/who.   Another slick trick is to have it automatically delete emails with certain key words.  So if your email providor is marking messages with a SPAM tag, you can have it sent straight to the trash.   If you add auto-archiving to your folders (see previous post), your email will stay managable with much less effort.