Posts Tagged ‘#File’

Freeze! Your backup is in danger.

Helpful Hints, Warnings | Posted by Dennis May 16th, 2012

If you’ve been following my advice, you back up regularly.  But there are times when you should know how to lock, stop, or FREEZE your backups so that you don’t ruin them.  Let’s say, for example, you have a REALLY important document that gets corrupted somehow.  Maybe the power shut off in the middle of what you were doing, and you can’t open the file any more.  THIS is the perfect scenario for retrieving a file from backup.  The problem is, if you back up that file again BEFORE you retrieve it, you’re Hosed!  Screwed! Dataless!  You get the point.  The problem is that you overwrote the Good version from the last backup with the Bad version after it got ruined. How to prevent this?  TURN OFF YOUR AUTOMATIC BACKUP when trouble occurs.  Some do it by plugging in a USB memory stick.  If so, just turn off the program that automates the process (like  Allway Sync, for example).  If you use an Online backup, look for a command or menu item that does this.  In Carbonite it’s called Freezing your Backup.  For this service there’s about a 6 hour time lag with all files, so you have that long to choose the Freeze option.  If you do your backups MANUALLY, then that’s easy… just stop.  Don’t run another backup until you’ve retrieved what you needed.

WIN 7 Versioning

Helpful Hints, Warnings | Posted by Dennis November 21st, 2011

Remember what I said about changed files?  How, for example, an Outlook file stays in place, so emails you delete are simply GONE?  That’s true, but the new Windows 7 has a way to help.  If you have a scenario like this, perhaps even a draft of a document that you changed for the worse, there’s a new thing called RESTORE PREVIOUS VERSION that’s only available in Windows 7.  It was designed for this type of problem, so that you can go back in time to retrieve files that might have otherwise been irreversibly damaged or changed.  These are ONLY CREATED WTIH RESTORE POINTS or windows backups.   You can restore previous versions under Control Panel, System Protection.

Protecting a file

Helpful Hints, Warnings | Posted by Dennis July 20th, 2011

After you encrypt an Excel fileIn a previous post I talked about encryption, but a user asked me a good question:  What if I only want to protect 1 file or document?  So I did a little digging, and it turns out that Office 2007 and later support AES 128 bit SH1 encryption.  I assume that’s good enough for the banks (?).  It will make it easy to protect Word and Excel docs… the instructions are here.  After that, just try to open the file and you get a prompt for password.  Close it, and it’s encrypted again. I still like Truecrypt for multiple files, but this will be a nice solution for a single file.  Be sure to use a strong password, but DON’T FORGET IT! 

Missing Menu

Helpful Hints, News | Posted by Dennis April 20th, 2011

Looking for that menu bar that says;   File, then Edit, all the way across to Help?  Windows 7, MS Office, Messenger, and a lot of other Microsoft products have dropped this long-used set of items, but never fear, they’re simply hidden.  To make them appear, just press the ALT key and Voilà!  There it is!  You can also right-click an empty place in the bar to permanently turn the Menu Bar on.  This has helped a lot of folks who were trying to get rid of Messenger, because you have to go to the Tools section to tell it not to run at startup.